Privacy Policy

1. Scope

This Privacy Policy applies to the RGUKT-AP Admin Portal (web), the RGUKT-AP Student app, Faculty app, and Caretaker app, and any related services. It describes how we handle information when you use these platforms.

2. Information We Collect

We may collect:

• Account and profile data: name, email, phone number, campus, hostel, mess, role (student/faculty/caretaker), and profile photo where applicable.
• Usage data: login times, feature usage, and device information (e.g. device type, OS) to improve services and security.
• Attendance and academic data: for students and faculty, attendance records and related academic information as part of campus operations.
• Technical data: IP address, browser or app version, and crash logs where necessary for support and stability.

3. How We Use Your Information

We use the information to provide and operate the Admin Portal and mobile apps, manage students/faculty/caretakers, handle attendance and campus-related workflows, communicate with you (e.g. account or policy updates), improve our services, ensure security, and comply with applicable laws and institutional requirements.

4. Data Sharing and Disclosure

We do not sell your personal information. We may share data with authorized personnel within RGUKT-AP for operational purposes, with service providers who process data on our behalf under strict agreements, or when required by law or to protect rights and safety.

5. Data Security

We use appropriate technical and organizational measures to protect your data (e.g. encryption, access controls, secure hosting). No system is completely secure; we encourage you to keep your credentials safe and report any suspected misuse.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services, comply with legal or institutional obligations, resolve disputes, and enforce our agreements.

7. Your Rights

Depending on applicable law, you may have the right to access, correct, or delete your personal information, or to object to or restrict certain processing. To exercise these rights or ask questions about your data, contact us using the details below.

8. Children

Our services are intended for use by RGUKT-AP students, faculty, caretakers, and authorized staff. If you believe a minor’s data has been collected in error, please contact us.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will be revised, and we encourage you to review this page periodically. Continued use of our services after changes constitutes acceptance of the updated policy.